The Hidden Costs of Storing Documents in Your Office

For most businesses, the thought of employing a professional document storage company is daunting, mainly due to the cost involved. However, before you dismiss the idea on the grounds of cost alone, think about the hidden costs you are incurring today of storing your documents in your own office. Here are a few ideas of where you might be incurring costs:

Wasted Office Space – every filing cabinet, bookcase or box file in your office is taking up valuable space that could be utilised to make you more money. Imagine how much more room you’d have if all those files were off-site – enough for a new staff member perhaps.

Admin Staffing Costs – if a significant part of our staff’s role is to maintain filing systems then by eliminating in-house filing, you will be freeing up more working hours throughout the year which can be used to bring in more business or get through workloads quicker.

Stationary Costs – by physically printing out documents and buying files, folders or binders to hold them, you are incurring an added expense that could be rationalised by using an external document storage facility.

At Cube Record Management Services H.K., we offer a wide range of document storage services including digital storage which would work out a lot cheaper than your current in-house storage method. Contact us today for a no obligation quote for transferring your document storage to our purpose-built facility.

Countdown to Christmas – Make Room For The Tree

In the world of business, three weeks is no time at all and in just three weeks, it’ll be Christmas. The first week of December signals the official start of the holiday season and in most offices, a Christmas tree and decorations will be put up in the festive spirit. But deciding where the tree and other decorations will go can be difficult. After all you don’t want them to get in the way of your every-day working activities but equally you don’t want to relegate the tree to an obscure corner of the office where it won’t be seen.

At Cube Record Management Services, we can offer a solution to your Christmas tree problem – store your filing with us and free up some space. We offer both long term and short term document storage, providing you with a great opportunity to de-clutter the office and make room for your Christmas tree.

Contact us today to discuss you document storage requirements.

Does Your Current Archive Facility Offer All This?

Most businesses, whether large or small will have some sort of archiving in place for their files. These not only need to be held for a set number of years to comply with legislation but also need to be kept for referencing and planning purposes for the future. But with the task of holding archived records being so important, especially for data protection purposes, does your current archiving facility offer all these features?

• Private storage areas that comply with national requirements?
• 24 hour digital CCTV that covers all areas and that is monitored and recorded?
• High perimeter fences surrounding a stand-alone premises?
• Smoke detection in all storage areas?
• A four hour fire rated deed store?
• A three phase generator and power change-over protection in case of electricity failure?
• Fire and intruder alarm systems?
• Secure key pad access to storage areas?

If the answer to any of these questions is ‘no’ then you really need to reconsider who your records are archived and stored with. At Cube RMS H.K., we have all of these features in place in our state of the art facility. We welcome you to come on our premises tour or contact us for further information on any of our services.