21st Century Storage

For many businesses off site document storage has become a necessity and we would like to highlight just why you should take is seriously too.

Your business documents constitute a valuable asset to your business - you need to protect them.

Should disaster strike would your confidential and valuable business data survive? We would like to help you protect these assets with our off-site document storage facility.

Does your place of work have the necessary precautions to safeguard against robbery? At Cube RMS our facility offers remote entrance gates and key pad access to all storage areas, 24 hours digitally monitored and recorded CCTV, on call duty managers, and high tech intruder alerts.

If it were to suffer from a fire, would your precious business data go up in smoke? The Cube RMS facility has a 4 hour rated “Category 1” deed store, smoke detection to BS5839 and fire alarms.

Or what if your business place were to flood? Cube RMS can offer temperature and humidity controlled storage environments. These will ensure your documents will not depreciate in any way.

Take your security seriously and let Cube RMS take responsibility for all your document storage needs. Get in contact now to discuss your storage needs. 

Step Away From the Filing Cabinet

Filing cabinets take up a lot of space and become a hazard when too full, not to mention being a bit of an eyesore. Offices should be a tranquil environment where employees can concentrate and relax. The industrial look of a filing cabinet promotes the opposite message and can make staff feel oppressed. It is best to keep working areas minimal with any empty space filled with plants and paintings, not an ugly filing cabinet. Staff will be more productive and customers will be more attracted to a tidy, bright office then a drab, cluttered one.

So step away from the filing cabinets and store any necessary documents with Cube Record Management Services. We can save you both time and space by offering a simple, yet secure means to store your records. Each record has its own unique reference label and is stored on our 24/7 online database, which makes it so easy to find that we can ensure that it will be with you by the next day. Your documents will be secure with strict access control and should you need to dispose of them, we can shred, recycle or destroy the items upon request. It really is that simple! We can even come to your premises to collect your records to transport them back to the storage unit securely! So free up some space and get rid of those ghastly filing cabinets... give us a call today on 0800 027 2668.

Copernicus Needed Cube RMS

If you have been on Google today (19/02/2013), you would have no doubt seen that today is the 540^th birthday of Nicolaus Copernicus. The polish astronomer and mathematician is principally known for changing our understanding of the Solar system by realising that the sun, not the earth, actually sits at its centre. His book, translated as On the Revolutions of the Celestial Spheres, is considered a major revolution in the history of science. The making of this book, an amalgamation of his astronomical and mathematical findings would have undoubtedly involved lots of lengthy working out. Managing these papers would have been an absolute nightmare for Copernicus and it really would have been handy for him if Cube Record Management Services had been around 500 years ago to help him out.

 

Cube RMS offers a simple and secure means of storing your critical documents and records in a specialist, secure facility. We have a convenient online request portal, which we use to easily access your documents using our bar-coded archiving system. If you so wish we can scan the requested document and send it to you directly. Furthermore should you need to dispose of your records, we can shred, recycle or destroy the items upon request. Copernicus would have had no need to worry about Lutheran rivals getting their mitts on his findings in our 24 hour digitally monitored and recorded CCTV units, with secure access control.

So whether you’re a mathematician or an accountant with records that you need storing, give us a call today on 29142200 more information. 

 

 

A New Year’s Resolution – Sort Out The Filing System

It’s approaching the start of a New Year and this year we’d like you to think long and hard about deciding on a New Year’s resolution that will change the way your business works, for the better of course.

Might we suggest that a new filing system is in order. Has your filing system stayed the same for years and years and is no longer suitable for your business’s needs? Or has your filing system changed every time a new employee is responsible for it? Or have you simply run out of room for your files within your business premises? Well then your New Year’s resolution has got to be to outsource your office filing and archiving system this year.

At Cube Record Management Services H.K., we offer a wide range of services that will help you to re-address your filing and archiving procedures. Contact us for more information.

The Hidden Costs of Storing Documents in Your Office

For most businesses, the thought of employing a professional document storage company is daunting, mainly due to the cost involved. However, before you dismiss the idea on the grounds of cost alone, think about the hidden costs you are incurring today of storing your documents in your own office. Here are a few ideas of where you might be incurring costs:

Wasted Office Space – every filing cabinet, bookcase or box file in your office is taking up valuable space that could be utilised to make you more money. Imagine how much more room you’d have if all those files were off-site – enough for a new staff member perhaps.

Admin Staffing Costs – if a significant part of our staff’s role is to maintain filing systems then by eliminating in-house filing, you will be freeing up more working hours throughout the year which can be used to bring in more business or get through workloads quicker.

Stationary Costs – by physically printing out documents and buying files, folders or binders to hold them, you are incurring an added expense that could be rationalised by using an external document storage facility.

At Cube Record Management Services H.K., we offer a wide range of document storage services including digital storage which would work out a lot cheaper than your current in-house storage method. Contact us today for a no obligation quote for transferring your document storage to our purpose-built facility.

Countdown to Christmas – Make Room For The Tree

In the world of business, three weeks is no time at all and in just three weeks, it’ll be Christmas. The first week of December signals the official start of the holiday season and in most offices, a Christmas tree and decorations will be put up in the festive spirit. But deciding where the tree and other decorations will go can be difficult. After all you don’t want them to get in the way of your every-day working activities but equally you don’t want to relegate the tree to an obscure corner of the office where it won’t be seen.

At Cube Record Management Services, we can offer a solution to your Christmas tree problem – store your filing with us and free up some space. We offer both long term and short term document storage, providing you with a great opportunity to de-clutter the office and make room for your Christmas tree.

Contact us today to discuss you document storage requirements.

Does Your Current Archive Facility Offer All This?

Most businesses, whether large or small will have some sort of archiving in place for their files. These not only need to be held for a set number of years to comply with legislation but also need to be kept for referencing and planning purposes for the future. But with the task of holding archived records being so important, especially for data protection purposes, does your current archiving facility offer all these features?

• Private storage areas that comply with national requirements?
• 24 hour digital CCTV that covers all areas and that is monitored and recorded?
• High perimeter fences surrounding a stand-alone premises?
• Smoke detection in all storage areas?
• A four hour fire rated deed store?
• A three phase generator and power change-over protection in case of electricity failure?
• Fire and intruder alarm systems?
• Secure key pad access to storage areas?

If the answer to any of these questions is ‘no’ then you really need to reconsider who your records are archived and stored with. At Cube RMS H.K., we have all of these features in place in our state of the art facility. We welcome you to come on our premises tour or contact us for further information on any of our services.