Confidential Santa Sack

If a stranger opened your family's sack of gifts from Santa, what would they find out about you? Are you a golf enthusiast? Does your wife enjoy cooking? Is your son mad on Batman? Does your daughter love One Direction? 

Often the gifts we receive at Christmas say a lot about us, but what if instead of gifts, a stranger had access to a Santa sack full of our personal data?

Identity Theft is on the increase each year, so what can we do to protect ourselves, our family and our businesses?

At Home And Work

Confidential data can easily be mixed up with general rubbish so it is vital the two are kept separate. Never throw documents that contain personal data e.g. bank statements away with your general rubbish. Confidential files and paperwork should be shredded (not just torn into a few pieces) and disposed of using confidential waste sacks where possible. 

Shred your confidential data.

Shredded confidential waste can be disposed of in these waste sacks.

Keep an eye on bank statements and notify your bank immediately if you spot any unusual transactions. Make sure your confidential documents are stored away out of sight, particularly if you are expecting visitors/hosting parties over the festive period.

Online

When browsing online, if you are asked to enter personal information, check that the website you are using is secure (website address will start with https:// - the “s” signifies the site is secure).

How secure are you online? 

If you use passwords online, ensure you do not use the same password for all your online accounts – social media, email, online shopping accounts etc. Also ensure your passwords are strong and not easily solvable.

Telephone Calls

If you receive cold calls asking you to give personal information do not give them your details. If the caller claims to be someone you know or trust e.g. bank or phone company explain that you will visit the local branch to discuss the issue.  

We hope you have found our advice useful. If you are concerned about protecting your confidential documents, why not visit our website www.cuberms.hk or call us on 29142200. 

Christmas Office Clearout

Now November has arrived, Christmas is just around the corner. In preparation for a new business year, why not take the time to plan a Christmas Office Clearout?

What is a Christmas Office Clearout?

Your Christmas Office Clearout can be small scale or large scale – take a look round your office environment: what would benefit your company?

Decorations: Do you work in an office that puts up Christmas decorations? If so, take them down BEFORE your office closes over the Christmas period. Although decorations look festive and cheerful, they can also be quite depressing to come back to after the excitement of Christmas is over. If you work in an office that doesn’t start back until the New Year, taking the decorations down before the break enables your team to start the new working year with fresh ideas and raring to go, instead of scrabbling around taking down tinsel and trees the moment they come back.  

Clutter: In a busy working environment it is easy to let your desk become a clutter zone. Not only can a cluttered desk create a disorganized working environment, but it also creates the risk of losing documents and files. Check your working environment pre clearout – what areas need to be improved? Does your office need improved storage? Don’t forget to dispose of confidential waste correctly!

Layout: Does your office layout need a revamp? This can be as simple as moving your furniture round! You may find that old and “worn out” furniture needs throwing out and replacing.

Decor: Is your office decor looking a bit “tired”. As business closes over the Christmas period, an empty office is the perfect environment for a bit of office TLC e.g. a fresh coat of paint (or a whole different colour scheme!). 

What better way to start a new year than with a new look office?!

Protecting your documents

Where do you keep your important documents at home? Are they easy to find? Would a stranger be able to find them? What about in your workplace? How secure are your documents and records? What would happen if someone got access to them? What if your data was lost or stolen? 

These are just a few of the questions that are raised when the topic of document security is mentioned. We frequently hear on the news about breaches of security, stolen data and data lost due to fire breaking out in office buildings. 

So what is an alternative?

At Cube Records Management Services, our state of the art secure facility offers maximum protection for your important and confidential records, documents and media.

We provide 24 hour access 7 days a week through an on-line portal, which enables each client to have all the benefits of off-site storage without losing contact with the data when it is required.

Our facilities benefit from some of the most up-to-date technological advancements available, offering maximum protection and optimal storage environments for both paper and digital records.

If you would like to arrange a tour around our document storage facility please contact us by calling 29142200.

Information Overload

 

Did you know that every day we create 2.5 quintillion bytes of data – and that today around 90% of the data in the entire world was created in the last two years alone?!

The amount of data that is being created means that information management is all the more important. That is why Cube RMS has created simple and secure document storage solutions taking the stress out of archiving.

 

Cube provides a discrete and efficient service causing minimal disruption to business operations. We will look after your unique document needs for the whole of the life cycle, from collecting your files, storing them in our specialist facilities, creating easy tracking and retrieval and document disposal upon request.

 

Get in contact today to speak to one of our expert consultants to discuss your unique document storage needs or call 0800 027 2668.

21st Century Storage

For many businesses off site document storage has become a necessity and we would like to highlight just why you should take is seriously too.

Your business documents constitute a valuable asset to your business - you need to protect them.

Should disaster strike would your confidential and valuable business data survive? We would like to help you protect these assets with our off-site document storage facility.

Does your place of work have the necessary precautions to safeguard against robbery? At Cube RMS our facility offers remote entrance gates and key pad access to all storage areas, 24 hours digitally monitored and recorded CCTV, on call duty managers, and high tech intruder alerts.

If it were to suffer from a fire, would your precious business data go up in smoke? The Cube RMS facility has a 4 hour rated “Category 1” deed store, smoke detection to BS5839 and fire alarms.

Or what if your business place were to flood? Cube RMS can offer temperature and humidity controlled storage environments. These will ensure your documents will not depreciate in any way.

Take your security seriously and let Cube RMS take responsibility for all your document storage needs. Get in contact now to discuss your storage needs. 

Step Away From the Filing Cabinet

Filing cabinets take up a lot of space and become a hazard when too full, not to mention being a bit of an eyesore. Offices should be a tranquil environment where employees can concentrate and relax. The industrial look of a filing cabinet promotes the opposite message and can make staff feel oppressed. It is best to keep working areas minimal with any empty space filled with plants and paintings, not an ugly filing cabinet. Staff will be more productive and customers will be more attracted to a tidy, bright office then a drab, cluttered one.

So step away from the filing cabinets and store any necessary documents with Cube Record Management Services. We can save you both time and space by offering a simple, yet secure means to store your records. Each record has its own unique reference label and is stored on our 24/7 online database, which makes it so easy to find that we can ensure that it will be with you by the next day. Your documents will be secure with strict access control and should you need to dispose of them, we can shred, recycle or destroy the items upon request. It really is that simple! We can even come to your premises to collect your records to transport them back to the storage unit securely! So free up some space and get rid of those ghastly filing cabinets... give us a call today on 0800 027 2668.

Copernicus Needed Cube RMS

If you have been on Google today (19/02/2013), you would have no doubt seen that today is the 540^th birthday of Nicolaus Copernicus. The polish astronomer and mathematician is principally known for changing our understanding of the Solar system by realising that the sun, not the earth, actually sits at its centre. His book, translated as On the Revolutions of the Celestial Spheres, is considered a major revolution in the history of science. The making of this book, an amalgamation of his astronomical and mathematical findings would have undoubtedly involved lots of lengthy working out. Managing these papers would have been an absolute nightmare for Copernicus and it really would have been handy for him if Cube Record Management Services had been around 500 years ago to help him out.

 

Cube RMS offers a simple and secure means of storing your critical documents and records in a specialist, secure facility. We have a convenient online request portal, which we use to easily access your documents using our bar-coded archiving system. If you so wish we can scan the requested document and send it to you directly. Furthermore should you need to dispose of your records, we can shred, recycle or destroy the items upon request. Copernicus would have had no need to worry about Lutheran rivals getting their mitts on his findings in our 24 hour digitally monitored and recorded CCTV units, with secure access control.

So whether you’re a mathematician or an accountant with records that you need storing, give us a call today on 29142200 more information.