Preparing Paper Documents for Archiving

When the time comes to archive your paper files, there are a number of things that you should do to prepare them which include:

1 – Unfold any folded sheets of paper – this will ensure that all the sheets are uniform and there’s no extra bulk.

2 – Make sure all the paper is 100% dry - if paperwork has been stored in a damp or humid area, make sure it’s completely dry before you archive it to stop it rotting away.

3 – Sort your paperwork – make sure that paperwork is with other relevant pieces as this will make retrieving it easier later on.

4 – Use cardboard folders – cardboard folders are the best way to store paperwork. Avoid using ring binders and spiral binds as these are bulky. Also avoid using plastic wallets as over time the chemicals in the plastic can leach onto your paperwork causing damage.

If you have any questions on the best way to store your paperwork or digital files, please contact our friendly team or call us today.

We can create a bespoke service for everyone

Professional record management is not limited to the big companies, but to self employed people and individual clients as well. At Cube RMS, we offer services to store and back up your records and computer data. We can collect them from your office or home, transfer your data to our secure sites, and provide a retrieval service to suit your requirements. For more, take a look at our website and don’t hesitate to get in touch: http://www.cuberms.hk/record-management/

We have Professional and Experienced Staff to Handle Your Records

Storing your data and documents off site is a sensible move. It gives your data a proper backup and protects against fraud. But first of all, you need to find a reputable company that provides professional and secure services. That’s why you should go for Cube RMS. We not only have experienced and trust worthy staff to handle your records, our facilities are secure and CCTV monitored too. By choosing us, you can be assured that your records are properly managed and protected:http://www.cuberms.hk/record-management/document-security

Our Scan-back System…

Storing documents and data offsite may not be a conventional way to keep company records. Some people even think it’s inconvenient when it comes to getting access to data they urgently need. In reality, it is quite the opposite. Whether your office is out of town or you work from home, you can still get access to your information easily. Our scan-back system allows you to request a document online, and our members of staff can then scan and send the requested records to you directly. For more, click here: http://www.cuberms.hk/record-management/document-scanning-and-retrieval/

Time to De-Clutter the Office?

It’s been a long time since you got round to clearing the clutter from your office. Perhaps it’s time to make the same effort again before it gets too much to tackle. By doing this, you will not only get to clear a mountain of clutter, but will know what records are where. To assist you to do your job properly, we at Cube RMS offer a confidential record shredding and destruction service, as well as organising your duplicated or unwanted computer data. To make your work place more manageable, check out our website or get in touch with us today: http://www.cuberms.hk/record-management/secure-document-destruction-and-shredding

Keep Your Records Safe with Cube RMS

If you have just set up a new company but are looking for a more permanent office; or you are having an expansion and will move in the near future; then Cube RMS is your next port of call. We suggest you make a detailed record management plan to avoid unnecessary headaches. The best solution is to store your documents and important data in our storage facilities today. By doing this, you can save yourself from having to move them around. For more details about our professional and efficient service, contact us or take a look at our website: http://www.cuberms.hk/en/

Website Update

You might have noticed that we have refreshed our website. Learn more about what this means for you and to tell us what you think.

We are also striving to ensure that we give you the best experience, which is why we have recently refreshed our website. Now you can easily:

    Find us on twitter, facebook and linked in
    Subscribe to our blog via RSS
    Subscribe to our newsletter
    Share our pages

If you have any comments on our new features we would love to hear your opinion – please contact us with your thoughts.

Backup your data and records with us

Many firms and organisations still believe that it is safer and more convenient to store records and data in ordinary cabinets on their premises. Such an approach is not only out of date, but offers poor security too. Storing records offsite with a proper backup plan is a more sensible thing to do. Should a disaster occur, such as a fire, typhoon, or vandalism, your data could be easily retrieved and restored. Contact us today for a record management solution.

You are in safe hands with Cube RMS

At Cube RMS, storing your company data efficiently is paramount. Of course, providing a secure facility for your records is equally important. That’s why we are eager to offer you a safe environment for your documents and data. Our well-equipped rooms, which are located in Tsuen Wan, come with intruder and fire alarms, as well as 24 hour CCTV security system. By choosing us to manage your records, you are in safe hands. For more on our protection features, click here:http://www.cuberms.hk/record-management/document-security/

Restore Your Working Efficiency…

An office packed full of clutter and documents is often considered to be inefficient and disorganised. In such working condition, you can’t expect your staff to be productive too. If you fall into this category, it’s time to call in our experts to help. At Cube RMS, we can collect your documents and digital data and store them in our secure facilities. If needed, you can request access to a record via our 24 hours online system. To restore your efficiency, contact us today: 29142200

Let us Help You get Organised…

In the new tax year, it’s time to get organised especially you are a self employed property landlord. According to the Hong Kong Inland Revenue, as an owner of property you need to keep records of rents, lease agreements and rental income for at least seven years. For those who have many properties, it can be challenging to keep track of all the documents and related paper work. By using our records management service at Cube RMS, you can duplicate, store and track your records in a safe and properly managed environment. Should you need to request access to a record, our 24/7 online system is only one click away

We Understand the Importance of keeping your items Safe

When choosing a record management company, safety is a priority for most people. At Cube RMS, we not only provide an effective record management solution, but also offer a safe environment for your important data and documents. Our rooms are equipped with 24 hour CCTV security system, as well as intruder and fire alarms to protect your valuables. For more protection features see: Document Security

Join Cube Records Management Service for our Olympic Twitter Race

We were delighted with the recent London 2012 Olympics opening ceremony. We loved the way the UK was portrayed as an ‘environmentally friendly and pleasant land’ and then the show took you through to the industrial revolution, the advent of the NHS and then through to the way the internet has changed our lives.

We are also thrilled with the current collection of achievements and medals of Team GB too, but also the effort that the Hong Kong Athletes are demonstrating so we thought that we’d bring our customers a little excitement in the form of the great Cube Records Management Service Olympic Twitter Race

‘Follow’ us on Twitter and watch out for the start of the race. When you see the race begin, the first person that messages us to say that ‘Cube Records Management Service is a gold medal winner’ will win a day’s free consultancy*.

The Cube Records Management Service Team

*Terms and conditions apply